Features
Everything your charity needs to maximise Gift Aid
From capturing declarations at the door to submitting claims to HMRC - Alma handles the entire Gift Aid lifecycle.
Gift Aid Declarations
A touchscreen kiosk that lets donors sign Gift Aid declarations in under 30 seconds. No paper forms, no admin overhead, no mistakes.
- Donors look up their details by phone number - returning donors are pre-filled
- Electronic declaration with full legal text, customisable per charity
- Supports Cash, Card (Stripe), and Bank Transfer payments
- Works on any tablet, phone, or desktop browser
- Optional dedication / in memory of field
- Non-eligible donors can still record their donation without Gift Aid
Gift Aid Declaration
Phone number
John Smith
10 High Street
London
SW1A 1AA
Gift Aid Declaration
Phone number
John Smith
10 High Street
London
SW1A 1AA
HMRC Export & Submission
One-click CSV export formatted exactly for Charities Online. Submit to HMRC and reclaim 25% on every eligible donation.
- Export declarations filtered by date range or tax year
- CSV format matches HMRC Charities Online requirements
- Track which declarations have been claimed
- Separate GASDS export for small donations
- Annual donor statements for tax records
- 6+ years of compliant record keeping
Donor Management
A complete donor database with search, history, and duplicate detection. Know every donor and their giving history.
- Search donors by name, phone, email, or postcode
- Full declaration history per donor with amounts and dates
- Standing order and subscription tracking
- Bulk CSV import for donors, declarations, and standing orders - migrate from any system
- Duplicate detection with fuzzy matching and confidence scoring
- Address history tracking for HMRC compliance
Sarah Johnson
07700 900456
£1,240
12 declarations
Ahmed Patel
07700 900789
£860
8 declarations
Mary Williams
07700 900321
£2,100
24 declarations
Sarah Johnson
07700 900456
£1,240
12 declarations
Ahmed Patel
07700 900789
£860
8 declarations
Mary Williams
07700 900321
£2,100
24 declarations
Campaigns & Appeals
Run targeted fundraising campaigns with optional goals and progress tracking. Let donors choose which cause to support directly on the kiosk.
- Create event campaigns (Vaisakhi, Diwali, Ramadan) or ongoing projects (building funds, community outreach)
- Optional fundraising goal with live progress tracking
- Donors see a 'Choose a cause' step on the kiosk and pick which campaign to support
- Custom colour and banner image per campaign
- Per-campaign dashboard showing total raised, donor count, and Gift Aid reclaimable
- Public campaigns for donor-facing display, private campaigns for internal tracking
Small Donations (GASDS)
Claim an extra 25% on collection plate donations through the Gift Aid Small Donations Scheme. Track your annual cap automatically.
- Log grouped collections - one entry per service or event
- Automatic tracking against the £8,000 annual cap
- Progress bar shows remaining allowance per tax year
- Separate GASDS export for HMRC submission
- Dashboard integration showing total reclaimable amount
- Guidance on HMRC rules built into the interface
Donations
£12,450
+23%
Gift Aid
£3,112
Donors
87
+12%
Monthly trend
Analytics & Reporting
Real-time dashboards showing donations, Gift Aid value, donor growth, and source breakdown. Make data-driven decisions.
- Year-over-year comparison for donations, declarations, and new donors
- Tax year summary with Gift Aid value (only eligible declarations)
- Monthly trends with interactive charts
- Declaration source breakdown (kiosk, admin, standing order, import)
- Returning donor rate and average donation tracking
- Configurable time periods: 30 days, 90 days, 12 months, tax year, all time
Donations
£12,450
+23%
Gift Aid
£3,112
Donors
87
+12%
Monthly trend
AI Assistant
Meet Alma - your AI-powered assistant built into the Donation Hub. Ask questions, log payments, update records, and manage your Gift Aid - all through natural conversation.
- Trained on every guide and FAQ in the platform
- Search donors, declarations, and standing orders by asking
- Log standing order payments, update donor details, and merge duplicates via chat
- Generate summary reports and mark declarations as claimed
- Quick reply chips - tap to respond instead of typing
- Business plan unlocks data queries and actions, powered by Claude Sonnet
Alma
AI Assistant
Show me this month's summary
This Month
12 declarations · £1,850.00
Gift Aid: £462.50
3 new donors · 2 standing orders
Find donor Sarah Ahmed
Searching donors...
Alma
AI Assistant
Show me this month's summary
This Month
12 declarations · £1,850.00
Gift Aid: £462.50
3 new donors · 2 standing orders
Find donor Sarah Ahmed
Searching donors...
GDPR Compliance
Built-in data protection tools so your charity meets its legal obligations without complexity.
- Right to Erasure - anonymise donor data while preserving financial records
- Subject Access Requests - export a donor's complete data as structured JSON
- Configurable data retention periods (minimum 6 years per HMRC)
- Auto-purge option for donors past retention period
- Full audit trail of all GDPR actions
- Compliant with UK GDPR and Data Protection Act 2018
Branding Preview
Community Church
Charity No. 1234567
Colours
Font
Logo
Custom Branding
Make Alma your own. Customise colours, fonts, logos, and background images to match your charity's identity.
- Custom primary and secondary colours
- Choose from 8 curated fonts
- Upload your charity logo for the kiosk and admin panel
- Custom kiosk background image
- Branded email receipts and notifications
- Custom declaration text per charity
Branding Preview
Community Church
Charity No. 1234567
Colours
Font
Logo
Security & Access Control
Enterprise-grade security with role-based access, two-factor authentication, and comprehensive audit logging.
- Role-based access: Admin and Viewer roles
- Optional TOTP two-factor authentication (Google/Microsoft Authenticator)
- PIN-based quick access for kiosk operators
- Session timeout with configurable auto-logout
- Full audit trail of every action
- Team management with email invitations
Offline Mode
The kiosk keeps working even when the internet drops. Declarations queue locally and sync automatically when connectivity returns.
- Service worker caches the entire kiosk app shell
- Cash and Bank Transfer declarations queue in IndexedDB
- Automatic background sync when back online
- Visual offline indicator on the kiosk
- Card payments gracefully disabled with clear messaging
- Works on any modern browser - no app install required
Ready to maximise your Gift Aid?
Join UK charities already using Alma to capture more Gift Aid declarations and reclaim 25% on every eligible donation.